60-Second Summary
Right-Speed™ Scanning is a transformative approach to document processing, designed to adapt scanning speeds based on each document’s condition and complexity. Unlike traditional high-speed scanning, which struggles with fragile or varied documents, Right-Speed Scanning adjusts in real time, processing clean, uniform stacks at high speeds while handling delicate or complex items more carefully.
Right-Speed™ Scanning: Revolutionizing Document Processing Efficiency
The pressure to maximize efficiency and reduce operational costs continues to grow in document management. From insurance claims to tax records, organizations across many industries manage an ever-increasing volume of documents that vary in size, quality, and format. This diversity presents a challenge for traditional high-speed scanners, which struggle with processing documents of different conditions and types in a single, seamless workflow. Right-Speed Scanning offers a new approach that adapts scanning speed to each document’s unique requirements, ensuring optimal efficiency, quality, and versatility.
OPEX® Gemini® Right-Speed Scanner
What is Right-Speed Scanning?
Right-Speed Scanning is an innovative method that intelligently adjusts the speed of the scanning process to accommodate the specific needs of each document. Traditionally, high-speed scanners promise fast throughput but often struggle with handling “messy” or delicate documents that require extra care.
Rather than treating all documents as identical, Right-Speed Scanning tailors the scanning pace based on factors like paper condition, size, and job complexity. Clean, uniform documents can be processed quickly, while more delicate, irregular, or complex documents can be scanned at a slower speed to ensure quality and prevent damage. This flexibility eliminates the need for multiple machines or tedious pre-sorting, allowing diverse types of documents to be scanned efficiently in a single workflow.
The Challenges of Traditional High-Speed Scanning
For years, the document imaging industry has relied on high-speed scanning for processing large volumes of clean paper. While fast, this method assumes that all documents are uniform and ready to be scanned at a consistent speed. However, real-world documents rarely fit this ideal. Historical records, tax documents, or legal paperwork are often fragile, torn, or of varying sizes. Traditional high-speed scanning struggles with these types, requiring additional manual preparation such as repair work, separating different document types, or inserting extra sheets. This not only slows down the process but also increases labor costs and the risk of damaging sensitive materials.
Traditional Scanning
How Right-Speed Scanning Solves Real-World Issues
Right-Speed Scanning is particularly beneficial for organizations that manage both “clean” and “messy” jobs.
Scenario 1
A tax office handles low mail volumes most of the year, but during peak tax season from February to April, it experiences a surge in returns, with some corporate filings spanning hundreds of pages. For most of the year, documents can be processed efficiently in extract-and-scan mode without prep. During peak times, however, Right-Speed Scanning enables high-speed processing for lengthy returns and stacks of prepped work, allowing the office to adjust to fluctuating workloads seamlessly and maximize efficiency throughout the year.
Scenario 2
A financial institution processes two types of documents: streamlined one-page customer applications, which require minimal prep and are perfect for high-speed scanning, and backlogged historical records, including multi-page loan applications and tax records that are often damaged or irregular. Right-Speed Scanning optimizes this workflow by allowing operators to switch between a high-speed mode for clean applications and a slower, drop-feed mode for delicate, complex records. This flexibility reduces manual prep time, preserves document integrity, and streamlines the entire scanning process, enabling the company to efficiently handle both high-volume and sensitive jobs in a single, seamless workflow.
Enhanced Productivity and Reduced Costs
Right-Speed Scanning optimizes scanning workflows and leads to substantial cost savings. By removing the need for extra preparation and multiple devices, organizations can reduce labor hours, minimize equipment maintenance, and efficiently use limited space.
Right-Speed Scanning allows companies to adjust staffing levels to match seasonal fluctuations, maximizing productivity without the cost of maintaining extra machines. The result is an increase in ROI, as businesses can handle high volumes efficiently while minimizing wasted resources.
Future-Proofing Document Management Operations
As data processing continues to evolve, Right-Speed Scanning provides a solution that grows with the organization. With the ability to handle a variety of document types and adapt to fluctuating volumes, Right-Speed Scanning prepares businesses for future challenges. It offers the flexibility to integrate seamlessly with back-end systems, manage compliance standards, and securely process sensitive information—all within a single, efficient workflow.
The Power of Right-Speed Scanning with OPEX® Gemini®
The OPEX® Gemini® scanner embodies the full potential of Right-Speed Scanning. With advanced features such as dual-feed capability, multi-feed detection, and high-resolution imaging, the Gemini scanner efficiently handles everything from clean stacks to complex, mixed-paper jobs. Its configurable design allows it to adapt to different workloads, while the integration of the OPEX CertainScan® software suite ensures that each scan meets high-quality and security standards. The Gemini scanner provides businesses with the adaptability, efficiency, and security they need to manage diverse document workflows—now and in the future.
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